Logibec FMS - Financial Management System

Supporting administrative staff in managing healthcare facilities and ensuring their financial performance

Developed in close collaboration with hospitals, the Logibec FMS - Financial Management System is a complete administrative solution that adapts to the structure of each healthcare facility. It is an integral part of the Logibec Espresso software suite, and an integrated set of modules that drive information usage and exchange. This facilitates the automation of several financial workflows like accounting, budget management, accounts receivable and accounts payable management, and much more.

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93 %

Percentage of healthcare institutions in Québec that trust Logibec FMS.*

23,2 G$ 

Amounts processed by healthcare institutions using Logibec FMS.*

60 % 

Average ratio of receipts processed electronically, without human intervention.*

* Average rate of health establishments using the FMS solution and the Espresso suite.

Get quality financial data in real time

Logibec FMS provides healthcare facility managers with up-to-date information based on quality real-time financial performance data. This valuable information helps managers maximize the effectiveness of existing processes and provides support for financial decisions. 

Prioritize financial tasks that add value to patient services

Logibec FMS adds incalculable value to the daily lives of healthcare workers by automating interfaces and workflows. It easily captures financial transactions and ledger statistics, processes and pays invoices electronically, uses character recognition while scanning documents, and much more!

This allows administrative staff to maximize time spent on more valuable operational activities and focus on financial tasks aimed at optimizing patient care pathways.

Ensure compliance with complex legal requirements

Logibec FMS is built to accommodate the most complex requirements stemming from laws, claims, specific issues, etc.. It guides healthcare institutions through financial processes such as for collections, payments, and administrative follow-ups that must be carried out in greater depth.

Rely on real time updates for meticulous financial audits

With automatic updates compliant with the latest tax regulations, Logibec FMS minimizes the effort associated with changes in provincial taxes and charters. Healthcare organisations are therefore assured of generating accurate entries (interfund and reversals) that conform to current administrative and tax laws.

Access cutting-edge management reports and analytical tools

With its cross-referenced real-time data warehouse and analytical dashboards, Logibec FMS provides authorized managers and stakeholders with access to high-performance management reports, as well as multiple budget scenarios and the support they need to make strategic financial decisions.

Simplify data mining

With powerful and flexible access control, Logibec FMS simplifies administrative work by allowing staff to quickly and intuitively review financial results, to mine statistical and financial data directly, as well as to access budgets and detailed transaction entry screens.

General Ledger Management

Assists in the production and daily management of financial statements (LPRG, related party transactions, etc.) and automates bank reconciliations. 

Incorporates the administrative structure of the healthcare facility and adapts to various charts of accounts to ensure the accurate and compliant entry of financial and statistical transactions in the general ledgers. 

Managed access features to direct statistical and financial data mining, budgets and detailed transactions are included for optimal financial control.

Budget Preparation and Tracking

Facilitates budget preparation and monitoring, including salaries, revenues and other expenses, while integrating actual general ledger data.  

Provides access to features such as management reports and trend projections of the institution's financial performance. 

Makes financial reports available on screen, on paper, via email and in Excel, PDF and HTML formats. Allows for the creation of unlimited scenarios for budget analyses and makes it possible to define secondary scenarios for budget decentralization and attendance-based budgeting required, for added flexibility. Versatile control settings ensure the secure management of user profiles and the financial performance of the institution. 

Controls software usage parameters according to the mode of operations and confidentiality of the data specific to each institution.

Accounts Receivable Management

Controls invoicing and revenue receipts from users, government agencies, insurance companies, and any organization or individual, in accordance with the most recent legislative requirements. 

Generates all invoices for long-term and acute care, outpatient clinics, RAMQ, CSST, SAAQ claims, etc. 

Supports the institution in managing receipts, pre-authorized withdrawals and bad debts, printing receipts and deposit slips, managing refunds (including printing refund cheques), and more.

Accounts Payable Management

Automates invoice, rebate (taxes, federal and provincial self-assessments, related parties, etc.) and payment processing, in Canadian and foreign currencies. 

Issues payments through electronic funds transfer and electronic cheque deposits via an interface connected to financial institutions. 

Enforces of tax compensation laws. Prints cheques with electronic signatures and MICR ink. Makes it possible to change signatories according to organizational changes in your institution.

EDM – Financial and Material Management (FMS and MMS)

Integrates with Logibec FMS and MMS (Material Management System) 

Digitizes payable invoices using a character recognition and invoice processing automation system (PDF or paper) integrated into the same electronic processing and approval workflow as the EDI (Electronic Document Interchange). 

Features a digital invoice approval process and continuous monitoring, without purchase orders. 

Provides simplified access to digitized Accounts Payable documents to maximize discounts and reduce costs.

Fixed Asset Management and Centralisation of Registers

Integrates with Logibec FMS and MMS. Simplifies and centralizes management of the fixed asset register to standardize new item creation, work in progress monitoring, and depreciation and disposal calculations. 

Facilitates the production of financial reports and can drill down to source transactions. 

Developed upstream with the Project Management module to optimize the management of fixed asset projects.

Project Management

Integrates with both FMS and MMS.  

Allows stakeholders to plan and monitor the financial aspect of projects, regardless of their nature (fixed assets or other) over several fiscal years. 

Simplifies requests to backers to maximise cash inflow. 

Instantly monitors the progress of ongoing projects in various forms (includes one dashboard per project). 

Makes data available in real time to facilitate mining to source transactions. 

Provides centralized and refined management of the budget, commitments and financial implementation of projects. 

    In general, accounting staff is satisfied with the various aspects of the Logibec Espresso FMS suite. Those who use it most say that they have access to more information than with our previous solution.

     

    - Zilda Heusinkveld d’Avamere, Auditor 

More about Logibec

Innovative ways technology can help the nurse scheduling process

May 15, 2020, 16:45 PM by Lori Furey

From the perspective of a scheduler or planner, the two most common pitfalls that undermine a schedule are overtime and absenteeism. The result of suboptimal planning, these issues put undue strain on nurses and stretch allocated budgets and resources.

How do schedulers do it?

The people in charge of coordinating nursing schedules is tasked with centralizing staff requests and resolving expeditiously employee concerns and schedule changes. However, the process of manually tracking requests is time consuming, prone to error, and difficult to align effectively with union rules. Moreover, a scheduler’s day is filled with interruptions—finding and evaluating information, making last-minute changes to accommodate requests, all while constantly ensuring the master schedule is updated quickly. It is no surprise that even the best intentions can succumb to forces beyond control of the person responsible for managing schedules.  

It makes strategic sense for hospitals to consider technology-based scheduling tools that systematically account for these issues, and offer the flexibility to support real-time nursing staff management and resource allocation. 

 

Managing a nursing schedule is not an easy task

Managing a nursing schedule that depends on multiple conditions, restrictions, and time-sensitivity is taxing. A scheduler works continuously with employees to balance several tasks, actively taking emails, phone calls, and texts to ensure that current and future schedules are optimized, balanced, and fair.

A scheduler must also be flexible—unforeseen demands require changes to the schedule at a moment's notice. Using manual scheduling tools, it's no surprise that the sheer number of scheduling change requests becomes overwhelming. The risk of errors and missed communications accumulate and lead to staff shortages and costly overtime. 

Well executed nursing schedules provide a seamless workflow that ensures superior delivery of care to patients. However, that is not always the case since unexpected events happen regularly, and a schedule that is fine one minute can easily become obsolete the next. 

 

Manual work is time consuming and administratively inefficient

The issue at the heart of the scheduling problem is manual tracking. Using a paper-based system, it is almost impossible to integrate every variable: rules and regulatory requirements coupled with the demands and fluctuations in a busy hospital environment. An automated system relieves a significant amount of pressure on schedulers. It provides them with the flexibility and confidence to swiftly handle the broad range of requests they receive, and the ability to catch potential problems before they become an integral part of the schedule.

A centralized communication system provides managers a unified view of the scheduling system while enabling employees to confidently manage their own schedules. Adopting a centralized scheduling system removes many of the complexities and human variables associated with a traditional, manual system.

 

Logibec’s fully integrated solution to the nurse scheduling problem

Logibec developed a software solution that meets the constraints and budget of any hospital or care center. Logibec’s digitized scheduling solution offers a fully integrated suite of planning and management tools and provides an all-in-one command center for nurses, schedulers, managers, and administrators.

Digitizing the nursing schedule optimizes resources, time, and energy allocation. For instance, by streamlining and automating schedule management, planners like head nurses and assistants can focus their time on more valuable tasks; the scheduling system works for them by reducing the chances of overtime and unfair workload distribution.

Logibec’s solution helps to considerably reduce administrative burden while providing nurses with more autonomy, and a more predictable working environment that can accommodate any unforeseen circumstance. This singular approach means there is less time spent on clerical efforts and more time allocated to value-adding tasks like patient care. Most importantly, Logibec’s Scheduling & Analytics system catches errors, enforces rules, and optimizes fairness around the clock.

 

Lean and agile schedule with real-time updates

The Logibec solution provides healthcare organizations with innovative tools to help optimize resources and processes. It facilitates efficient operation and the delivery of quality, safe care to patients. With a platform that offers master rotation templates to help organizations plan for effective staffing levels, managers no longer have to worry about having too few nurses on the floor or asking staff to work overtime. Logibec’s Scheduling & Analytics solution is designed with workforce efficiency, cost-containment, employee experience, and optimal patient care in mind.

The platform responds quickly and efficiently to unplanned absences or shift changes, seamlessly fills open shifts, ensures awareness of the minimum number of staff required for a particular unit rotation, and provides dashboard notifications to action gaps in the schedule. Supported by Logibec’s Scheduling & Analytics solution, know that your workforce is optimized, efficient, engaged, and focused on providing your patients the best available care.

Intelligence & Analytics

Have access to predictive scenarios and strategic recommendations based on your healthcare facility’s Big Data to support your daily decisions and drive the achievement of your operational objectives related to patient services quality and efficiency.

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Continuum Health

Optimize the patient journey at every stage of the care trajectory with in-depth analytical reports and real-time visual representations of objective achievement through performance indicators presented in a single, user-friendly interface.

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Explore the different possibilities offered by Logibec with its range of technological solutions and discover a team of consultants dedicated to helping you optimize your hospital processes.