Logibec FMS - Financial Management System

Supporting administrative staff in managing healthcare facilities and ensuring their financial performance

Developed in close collaboration with hospitals, the Logibec FMS - Financial Management System is a complete administrative solution that adapts to the structure of each healthcare facility. It is an integral part of the Logibec Espresso software suite, and an integrated set of modules that drive information usage and exchange. This facilitates the automation of several financial workflows like accounting, budget management, accounts receivable and accounts payable management, and much more.

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93 %

Percentage of healthcare institutions in Québec that trust Logibec FMS.*

23,2 G$ 

Amounts processed by healthcare institutions using Logibec FMS.*

60 % 

Average ratio of receipts processed electronically, without human intervention.*

* Average rate of health establishments using the FMS solution and the Espresso suite.

Get quality financial data in real time

Logibec FMS provides healthcare facility managers with up-to-date information based on quality real-time financial performance data. This valuable information helps managers maximize the effectiveness of existing processes and provides support for financial decisions. 

Prioritize financial tasks that add value to patient services

Logibec FMS adds incalculable value to the daily lives of healthcare workers by automating interfaces and workflows. It easily captures financial transactions and ledger statistics, processes and pays invoices electronically, uses character recognition while scanning documents, and much more!

This allows administrative staff to maximize time spent on more valuable operational activities and focus on financial tasks aimed at optimizing patient care pathways.

Ensure compliance with complex legal requirements

Logibec FMS is built to accommodate the most complex requirements stemming from laws, claims, specific issues, etc.. It guides healthcare institutions through financial processes such as for collections, payments, and administrative follow-ups that must be carried out in greater depth.

Rely on real time updates for meticulous financial audits

With automatic updates compliant with the latest tax regulations, Logibec FMS minimizes the effort associated with changes in provincial taxes and charters. Healthcare organisations are therefore assured of generating accurate entries (interfund and reversals) that conform to current administrative and tax laws.

Access cutting-edge management reports and analytical tools

With its cross-referenced real-time data warehouse and analytical dashboards, Logibec FMS provides authorized managers and stakeholders with access to high-performance management reports, as well as multiple budget scenarios and the support they need to make strategic financial decisions.

Simplify data mining

With powerful and flexible access control, Logibec FMS simplifies administrative work by allowing staff to quickly and intuitively review financial results, to mine statistical and financial data directly, as well as to access budgets and detailed transaction entry screens.

General Ledger Management

Assists in the production and daily management of financial statements (LPRG, related party transactions, etc.) and automates bank reconciliations. 

Incorporates the administrative structure of the healthcare facility and adapts to various charts of accounts to ensure the accurate and compliant entry of financial and statistical transactions in the general ledgers. 

Managed access features to direct statistical and financial data mining, budgets and detailed transactions are included for optimal financial control.

Budget Preparation and Tracking

Facilitates budget preparation and monitoring, including salaries, revenues and other expenses, while integrating actual general ledger data.  

Provides access to features such as management reports and trend projections of the institution's financial performance. 

Makes financial reports available on screen, on paper, via email and in Excel, PDF and HTML formats. Allows for the creation of unlimited scenarios for budget analyses and makes it possible to define secondary scenarios for budget decentralization and attendance-based budgeting required, for added flexibility. Versatile control settings ensure the secure management of user profiles and the financial performance of the institution. 

Controls software usage parameters according to the mode of operations and confidentiality of the data specific to each institution.

Accounts Receivable Management

Controls invoicing and revenue receipts from users, government agencies, insurance companies, and any organization or individual, in accordance with the most recent legislative requirements. 

Generates all invoices for long-term and acute care, outpatient clinics, RAMQ, CSST, SAAQ claims, etc. 

Supports the institution in managing receipts, pre-authorized withdrawals and bad debts, printing receipts and deposit slips, managing refunds (including printing refund cheques), and more.

Accounts Payable Management

Automates invoice, rebate (taxes, federal and provincial self-assessments, related parties, etc.) and payment processing, in Canadian and foreign currencies. 

Issues payments through electronic funds transfer and electronic cheque deposits via an interface connected to financial institutions. 

Enforces of tax compensation laws. Prints cheques with electronic signatures and MICR ink. Makes it possible to change signatories according to organizational changes in your institution.

EDM – Financial and Material Management (FMS and MMS)

Integrates with Logibec FMS and MMS (Material Management System) 

Digitizes payable invoices using a character recognition and invoice processing automation system (PDF or paper) integrated into the same electronic processing and approval workflow as the EDI (Electronic Document Interchange). 

Features a digital invoice approval process and continuous monitoring, without purchase orders. 

Provides simplified access to digitized Accounts Payable documents to maximize discounts and reduce costs.

Fixed Asset Management and Centralisation of Registers

Integrates with Logibec FMS and MMS. Simplifies and centralizes management of the fixed asset register to standardize new item creation, work in progress monitoring, and depreciation and disposal calculations. 

Facilitates the production of financial reports and can drill down to source transactions. 

Developed upstream with the Project Management module to optimize the management of fixed asset projects.

Project Management

Integrates with both FMS and MMS.  

Allows stakeholders to plan and monitor the financial aspect of projects, regardless of their nature (fixed assets or other) over several fiscal years. 

Simplifies requests to backers to maximise cash inflow. 

Instantly monitors the progress of ongoing projects in various forms (includes one dashboard per project). 

Makes data available in real time to facilitate mining to source transactions. 

Provides centralized and refined management of the budget, commitments and financial implementation of projects. 

    In general, accounting staff is satisfied with the various aspects of the Logibec Espresso FMS suite. Those who use it most say that they have access to more information than with our previous solution.

     

    - Zilda Heusinkveld d’Avamere, Auditor 

More about Logibec

Transforming healthcare from within: How to solve the nursing scheduling problem

May 20, 2020, 15:44 PM by Lori Furey

For most companies that operate outside the healthcare sector, little time and limited resources are spent tackling issues like recurring overtime and absenteeism. These issues, however, represent a routine problem for most hospitals and primary care institutions across Canada and, if neglected, can prove costly.

Understanding key concerns

Managing a nursing schedule includes meeting unit rotation resourcing requirements, staying within FTE and budget allocations, adhering to various regulations, ensuring an appropriate skill mix, and responding to unplanned absences and changes to the schedule in a timely and efficient manner. Despite schedulers’ best efforts, nurses often end up working shifts that do not fully respect agreements, rotation constraints, or simply do not consider employee requests like absences and shift swaps. 

One of the more significant concerns for nurses is receiving a fair and equitable workload. However, healthcare decision makers must juggle these concerns with many others to ensure seamless care delivery and budget adherence. Administrators must constantly balance the hospital's goals and budget with the demands of its nursing staff and unions, a difficult task when staff can total in the hundreds, and individual requests in the thousands. As a result, hospital managers must find new ways to optimize scheduling to not only control operational costs, but increase employee engagement, productivity, and performance. Taking care of nursing staff increases engagement, performance, and ultimately improves patient care.

 

The multi-level impact of inefficient scheduling 

Overtime is synonymous with the nursing occupation and contributes significantly to lower engagement, productivity, and performance. Respecting work/life balance by preventing uneven workload distribution is a priority. 

Scheduling preferences and special requests are communicated in multiple forms, typically managed by the scheduler or nurse manager of a particular unit. However, healthcare organizations are often unable to manage these requests effectively due to inefficient manual processes and disparate systems. Most organizations lack a unified communication portal between nurses and schedulers, often communicating manually through multiple channels. This process is highly impractical causing imbalanced schedules, uneven workloads, overtime situations, and special requests going unfulfilled. Consider that a nurse focused on ensuring scheduling needs are met is less focused on delivering high quality patient care.

Cost-containment and efficiency is essential no matter what healthcare sector an employee operates in. It’s a priority for executives and administrators who focus their time and effort on strategic planning and managing operating costs, as well as ensuring optimal performance and productivity among employees.

With a growing need to manage more efficient HR resources, hospital executives are considering better tools to support their decision-making process. However, developing long-term growth strategies is challenging when daily scheduling issues demand attention. Improving scheduling efficiencies to minimize negative impacts on staff performance and patient care delivery is paramount.

 

A fully digitized nurse scheduling solution

The challenges inherent to the nursing schedule process result in care teams spreading themselves thin while schedulers, managers, and administrators are left scrambling to keep staffing levels up to meet workload demands and patient acuity. Fortunately, there is a simple solution with Logibec’s robust Scheduling & Analytics. It keeps hospitals on budget, labour costs under control, and promotes employee well-being.

Leveraging deep healthcare and technology expertise, Logibec understands very well that a streamlined digitized scheduling process can improve communication, reduce absenteeism and overtime, and support the effective delivery of patient care. Logibec Scheduling & Analytics empowers managers and administrators to optimize nursing resources and reduce redundant overhead costs. Nurses receive more equitable work schedules using robust scheduling rules that adhere to complex collective agreements and provide overtime awareness. In addition, nurses are empowered to communicate effectively with schedulers and managers by indicating availability preferences, vacation planning, leave requests, and shift swap requests directly on their work schedules.

 

A better way forward with all-in-one scheduling

People at all tiers of a hospital—nurses, administrators, even patients, can benefit from staff working in a modern and efficient environment. One of the greatest beneficiaries may be the schedulers themselves. Thanks to Logibec’s digitized schedule, assistant and head nurses are able to redirect a significant portion of their time and resources towards more meaningful value-adding tasks as opposed to clerical ones. 

Logibec's fully integrated scheduling solution is designed to enhance the performance of healthcare staff scheduling through process automation, optimization, budget control, resource management, and regulatory compliance. Logibec Scheduling & Analytics is the next generation scheduling solution designed exclusively for Canadian healthcare organizations. Streamlining and automating the scheduling life cycle enables you to instantly add value back to where it matters most: patient care.

 

Intelligence & Analytics

Have access to predictive scenarios and strategic recommendations based on your healthcare facility’s Big Data to support your daily decisions and drive the achievement of your operational objectives related to patient services quality and efficiency.

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Continuum Health

Optimize the patient journey at every stage of the care trajectory with in-depth analytical reports and real-time visual representations of objective achievement through performance indicators presented in a single, user-friendly interface.

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