Logibec FMS - Financial Management System

Supporting administrative staff in managing healthcare facilities and ensuring their financial performance

Developed in close collaboration with hospitals, the Logibec FMS - Financial Management System is a complete administrative solution that adapts to the structure of each healthcare facility. It is an integral part of the Logibec Espresso software suite, and an integrated set of modules that drive information usage and exchange. This facilitates the automation of several financial workflows like accounting, budget management, accounts receivable and accounts payable management, and much more.

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93 %

Percentage of healthcare institutions in Québec that trust Logibec FMS.*

23,2 G$ 

Amounts processed by healthcare institutions using Logibec FMS.*

60 % 

Average ratio of receipts processed electronically, without human intervention.*

* Average rate of health establishments using the FMS solution and the Espresso suite.

Get quality financial data in real time

Logibec FMS provides healthcare facility managers with up-to-date information based on quality real-time financial performance data. This valuable information helps managers maximize the effectiveness of existing processes and provides support for financial decisions. 

Prioritize financial tasks that add value to patient services

Logibec FMS adds incalculable value to the daily lives of healthcare workers by automating interfaces and workflows. It easily captures financial transactions and ledger statistics, processes and pays invoices electronically, uses character recognition while scanning documents, and much more!

This allows administrative staff to maximize time spent on more valuable operational activities and focus on financial tasks aimed at optimizing patient care pathways.

Ensure compliance with complex legal requirements

Logibec FMS is built to accommodate the most complex requirements stemming from laws, claims, specific issues, etc.. It guides healthcare institutions through financial processes such as for collections, payments, and administrative follow-ups that must be carried out in greater depth.

Rely on real time updates for meticulous financial audits

With automatic updates compliant with the latest tax regulations, Logibec FMS minimizes the effort associated with changes in provincial taxes and charters. Healthcare organisations are therefore assured of generating accurate entries (interfund and reversals) that conform to current administrative and tax laws.

Access cutting-edge management reports and analytical tools

With its cross-referenced real-time data warehouse and analytical dashboards, Logibec FMS provides authorized managers and stakeholders with access to high-performance management reports, as well as multiple budget scenarios and the support they need to make strategic financial decisions.

Simplify data mining

With powerful and flexible access control, Logibec FMS simplifies administrative work by allowing staff to quickly and intuitively review financial results, to mine statistical and financial data directly, as well as to access budgets and detailed transaction entry screens.

General Ledger Management

Assists in the production and daily management of financial statements (LPRG, related party transactions, etc.) and automates bank reconciliations. 

Incorporates the administrative structure of the healthcare facility and adapts to various charts of accounts to ensure the accurate and compliant entry of financial and statistical transactions in the general ledgers. 

Managed access features to direct statistical and financial data mining, budgets and detailed transactions are included for optimal financial control.

Budget Preparation and Tracking

Facilitates budget preparation and monitoring, including salaries, revenues and other expenses, while integrating actual general ledger data.  

Provides access to features such as management reports and trend projections of the institution's financial performance. 

Makes financial reports available on screen, on paper, via email and in Excel, PDF and HTML formats. Allows for the creation of unlimited scenarios for budget analyses and makes it possible to define secondary scenarios for budget decentralization and attendance-based budgeting required, for added flexibility. Versatile control settings ensure the secure management of user profiles and the financial performance of the institution. 

Controls software usage parameters according to the mode of operations and confidentiality of the data specific to each institution.

Accounts Receivable Management

Controls invoicing and revenue receipts from users, government agencies, insurance companies, and any organization or individual, in accordance with the most recent legislative requirements. 

Generates all invoices for long-term and acute care, outpatient clinics, RAMQ, CSST, SAAQ claims, etc. 

Supports the institution in managing receipts, pre-authorized withdrawals and bad debts, printing receipts and deposit slips, managing refunds (including printing refund cheques), and more.

Accounts Payable Management

Automates invoice, rebate (taxes, federal and provincial self-assessments, related parties, etc.) and payment processing, in Canadian and foreign currencies. 

Issues payments through electronic funds transfer and electronic cheque deposits via an interface connected to financial institutions. 

Enforces of tax compensation laws. Prints cheques with electronic signatures and MICR ink. Makes it possible to change signatories according to organizational changes in your institution.

EDM – Financial and Material Management (FMS and MMS)

Integrates with Logibec FMS and MMS (Material Management System) 

Digitizes payable invoices using a character recognition and invoice processing automation system (PDF or paper) integrated into the same electronic processing and approval workflow as the EDI (Electronic Document Interchange). 

Features a digital invoice approval process and continuous monitoring, without purchase orders. 

Provides simplified access to digitized Accounts Payable documents to maximize discounts and reduce costs.

Fixed Asset Management and Centralisation of Registers

Integrates with Logibec FMS and MMS. Simplifies and centralizes management of the fixed asset register to standardize new item creation, work in progress monitoring, and depreciation and disposal calculations. 

Facilitates the production of financial reports and can drill down to source transactions. 

Developed upstream with the Project Management module to optimize the management of fixed asset projects.

Project Management

Integrates with both FMS and MMS.  

Allows stakeholders to plan and monitor the financial aspect of projects, regardless of their nature (fixed assets or other) over several fiscal years. 

Simplifies requests to backers to maximise cash inflow. 

Instantly monitors the progress of ongoing projects in various forms (includes one dashboard per project). 

Makes data available in real time to facilitate mining to source transactions. 

Provides centralized and refined management of the budget, commitments and financial implementation of projects. 

    In general, accounting staff is satisfied with the various aspects of the Logibec Espresso FMS suite. Those who use it most say that they have access to more information than with our previous solution.

     

    - Zilda Heusinkveld d’Avamere, Auditor 

More about Logibec

COVID-19 | The Challenges of Manual Staff Scheduling in a Hospital

Apr 20, 2020, 09:35 AM by Lori Furey

COVID-19 has brought an overwhelming workload on hospital staff across Canada. Healthcare centers are caught in a delicate balancing act, one that aims to maintain adequate scheduling and skill mix coverage to provide care for patients while managing staff availabilities to support their personal needs.

In most healthcare facilities across Canada, nurses are the primary caregivers and play a crucial role in the delivery of supportive care and treatments. As a result, healthcare centers require nursing staff around the clock and every day of the year.

Nurses are accustomed to working irregular hours and adapting to schedule changes; however, the COVID-19 crisis has brought an overwhelming workload on hospital staff across Canada. Unprecedented circumstances from the pandemic are resulting in reorganizations of hospital units, additional training on the newest protocol, and increased responsibilities assigned to nurses. This current situation directly impacts front line healthcare workers’ personal lives and those of their family. 

According to an article published by The Globe and Mail, “Early research suggests high rates of depression, anxiety and burnout. More troubling, the statistics indicate health-care workers are among the most likely to catch the virus themselves – especially when shifts run long and protective gear runs out.”

Multiple Canadian healthcare centers  have already experienced cases of COVID-19. Staff exposed to the virus are now in quarantine. According to this article by CBC, “Other nurses said they are avoiding potential exposure to the virus by not taking shifts in ICU or assessment centres.”

It was strongly recommended by the scientific article Special attention to nurses’ protection during the COVID-19 epidemic published on BMC “to establish a scientific, reasonable nursing shift schedule.” Appropriate staff scheduling could reduce the risk of nurses’ infection when interacting with COVID-19 patients.

 

Manual Staff Scheduling in a Pandemic Context

Hospitals and care institutions are therefore caught in a delicate balancing act, one that aims to maintain adequate scheduling and skill mix coverage, while managing employee availability preferences to support their home and family responsibilities.  

Inefficient nurse scheduling is certainly not the only factor leading to nurses feeling overworked or finding it challenging to adequately maintain their personal and professional lives. However, improving scheduling processes offers immediate benefits that can improve nurses’ working environment, especially in unpredictable times such as the COVID-19 pandemic. 

To this day, many head nurses or unit administration teams draw up schedules by hand or with limited digital support. A head nurse may be highly proficient as a healthcare provider and staff manager, but scheduling manually is time-consuming and a challenging task. The manual process of assigning shifts is quite a rigid process and cannot easily support the ripple effect of multiple scheduling changes that occur simultaneously and on a daily basis.

Hospital units carry out complex tasks and duties that require extensive record keeping to meet patient health, safety, and satisfaction outcomes and remain within budget. Because of this long list of priorities, management sometimes has no choice but to put nurses’ needs on the backburner. For instance, it was reported by CBC that “as hospitals admit more COVID-19 patients, nurses might be mandated to work.”

 

How Automated Nurse Scheduling Can Help the Front Line Amidst a Pandemic? 

There are several benefits to using a digital nurse scheduling platform. By integrating an advanced nurse scheduling software, a hospital or care institution is able to:  

  • Ensure sufficient staffing and skill coverage for every shifts  

  • Fill open shifts faster and more effectively 

  • Quickly adapt to the demands of rising patient acuity levels  

  • Help nursing staff meet their full-time employee commitments  

  • Prevent labor cost overruns  

  • Maintain compliance with collective agreement and business rules 

  • Reduce unnecessary overtime situations 

  • Increase staff productivity and level of engagement  

  • Report, monitor and measure real-time scheduling activities 

 

While automated nurse scheduling will not solve all the challenges that nursing staff face every day, digital scheduling tools can effectively help hospital staff to be better prepared and to have access to fair schedules that considers all scheduling criteria, as complex as they may be.

 

Advanced Scheduling Systems - The Time for Change is Now 

Hospitals and care institutions across Canada have already started using advanced scheduling technologies to prepare for situations of increased demand and to provide optimal working conditions for employees during regular times.  This general trend is only expected to gain momentum and slowly transform employee scheduling in healthcare.

The demand for healthcare services is higher than ever. Because the nursing sector is the backbone of any medical facility or hospital, it is crucial to ensure that nurses remain healthy, happy, and productive at all times. The time has come for hospitals and medical facilities to migrate from manual scheduling to automated scheduling solutions. These digital scheduling systems can not only take the pressure off nurses but allow for lean and efficient resource management to help hospitals and care institutions face confidently unpredictable situations like the COVID-19 pandemic.

 

Intelligence & Analytics

Have access to predictive scenarios and strategic recommendations based on your healthcare facility’s Big Data to support your daily decisions and drive the achievement of your operational objectives related to patient services quality and efficiency.

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Continuum Health

Optimize the patient journey at every stage of the care trajectory with in-depth analytical reports and real-time visual representations of objective achievement through performance indicators presented in a single, user-friendly interface.

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