Logibec Material Management System (MMS)

• Gain greater visibility into the overall procurement process, budget allocation and accessing essential materials for healthcare delivery

• Optimize logistics, merchandise storage and efficiency of care by reducing the risk of errors associated with order indexing

• Improve patient safety by maintaining adequate stock levels with real-time data flow

• Meet the unique needs of your healthcare facility with highly customizable settings

• Improve staff efficiency by removing almost all repetitive manual tasks related to invoice processing

• Benefit from integration with the Global Data Synchronization Network (GDSN) to access complete, up-to-date product information at all times

• Quickly assess the efficiency of supply chain processes with a real-time snapshot of your budget, expenses, pending orders and inventory issues

• Replace paper documentation with electronic versions and optimized workflows

• Fine tune expense accounts by integrating them with your facility’s purchasing information and chart of accounts

• Customized contract and order management for multi-facility and multi-site operations

• Automated stock replenishment based on security settings

• Complete computerization of the requisition process with customizable templates

• Consolidation of inventory products and direct purchases on the same order

• Orders of non-catalogue products and splitting of quantities ordered on different dates

• Centralization of tender processing, usage proposals and requests for quotations with suppliers

• Detailed reporting with predictive risk analysis on inventory shortages

• Integration with Axelos and Copilote warehouse management systems (WMS)

• Compliance with Global Trade Identification Number (GTIN), Global Location Number (GLN) and United Nations Standard Products and Services Code (UNSPSC) standards

• Dashboards, purchasing process reports and follow-up alerts for inventory and procurement planning

Automates a portion of purchasing, replenishment and inventory management based on a processing calendar defined by system administrators. The module offers several interfaces connected to specialized systems, including operating room managers, pharmacy managers and RFID technologies.

Integrates into the Procurement, Purchasing and Inventory Management module to help implement e-commerce solutions. Manages transactions including catalogues and contracts (832), orders (850), order acknowledgments (855), delivery notices (856) and invoices (810). The module improves the reliability and fluidity of data exchanged with suppliers.

Supports procurement staff through various phases of the supplier negotiation process. The module integrates with the Electronic Requisition Management module, automatically generating bids, contracts and orders. It can synchronize with corporations and purchasing groups.

This model enables partial automation of invoice processing (in PDF or paper format) via character recognition scanning. Captured data is automatically entered in accounts payable and added to inventory. Authorization processes are then updated in real time, making it easier to manage the budget, commitments and financial implementation of projects.

Automatically updates the fixed assets register by integrating with the General Ledger, Accounts Payable and Accounts Receivable modules of the Logibec FMS solution. Simplifies depreciation calculations and ensures operational traceability by linking with the original transactions. Centralized register management provides users with a history of all transactions from every department in the facility.

Records real-time transactions resulting from procurement activities, product receipts and deliveries, as well as accounts payable operations. Interoperability with the Financial Management System ensures sound management of accounting entries and financial commitments.

Speeds up the processing of requests by eliminating paper from the work flow. Requests are sent electronically to the Supply and Logistics team using barcodes or RFID technology. The module provides up-to-date information on inventory products, quantities, pending orders, inventory issues, suppliers and budget tracking. Each requisition is documented and automatically entered in the budget.

This module simplifies and centralizes management of the fixed asset register, including new item creation, work-in-progress monitoring and depreciation and disposal calculations. It also facilitates financial reporting and can drill down to source transactions.

Integrates features to manage and centralize (partial or total) inventory products in an external warehouse. Products are identified at the distribution centre, then ordered as direct purchases from the centre’s affiliated supplier before being delivered to the facility.

A web-based version of the Requisition Management module that provides access to dashboards and graphs illustrating product consumption. The new module simplifies the ordering and receiving of OptiLab products, with user-friendly browsing to facilitate searching for information on models, requisitions, products, and more.

This is a two-phase upgrade that merges and optimizes the Logibec Financial Management System (FMS) and Logibec Material Management System (MMS) databases. This upgrade provides access to next-generation web products and many immediate enhancements. Ultimately, the goal is to help care teams and administrative staff better serve patients.

A technology upgrade improves the speed and overall performance of the product, primarily by merging the databases.

The operation also implements the technology architecture required to move to a web management mode. This new architecture lets you use the Budget and Requisition Receipt modules in web mode, as well as any other web module to be developed in the future. Software updates can be done remotely instead of manually at each workstation. Lastly, the upgrade includes 180 improvements to the interface and features based on client feedback.

Simplified telework
The solution is accessible remotely and updates are easier to deploy to the client environment

Increased speed and performance
Merging the FMS and MMS databases boosts system performance and speed

Access to future web modules
The new technology gives access to the Budget Web modules and other future web modules

Enhanced user experience
Users can benefit from more than 180 interface enhancements and new features

1. Project planning

• Identification of key players
• Implementation of schedule

2. Preparatory work

• Technical audit of the environment
• Database adjustment for tests if required
• Validation of technical prerequisites

3. Testing period

• Installation of test environment
• Management of validation tests
• Production release planning

4. Production launch

• Work in production
• Start of production operations
• Stabilization of environment

5. Final adjustments

• Post-mortem and retrospective
• Project operationalization

The time required to complete the FMMS technology upgrade depends on several factors, including database complexity and resource availability. Take, for example, a hospital with some 5,000 employees that issues nearly 40,000 purchase orders each year: the upgrade was completed in three months.

While our teams are used to planning for this type of project, their capacity is demand-driven, so we suggest that you contact us for an idea of a potential timeline.

We invite you to contact us.